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2014 SC Division Qualifier to Summer National Championships: April 26-27, 2014

2014 SC Division Qualifier Flyer

The SC Division Qualifier to USA Fencing Summer National Championships will be held April 26-27 at the Lois Rhame West Center at Winthrop University, Rock Hill, SC.

Please Register online via AskFRED. If you register and pay online, you will get a discount on your Registration Fee (before deadlines only). Please see the info packet or AskFRED for complete details.

Regular Deadline is April 6 (11:59pm).

Final (Late) deadline with DOUBLE FEES is April 13.

The Annual Division Members’ Meeting will be held on Saturday (April 26th) at 3:00 PM, or, immediately after the last fencing event finishes and the Tournament day is concluded (whichever is later). Current South Carolina Division Members in good standing, who hold a valid voting-eligible Membership as specified in Section 2.1.1, Voting Privileges of the  USA Fencing Operations Manual, and who are age 18 as of 1 FEB 2014 are invited and welcomed to participate!

There will be a Bylaws Amendment Vote to accept Member-proposed amendments to the current South Carolina Division Bylaws [as posted on the Documents Page]. Voting-eligible Members in good standing with both USA Fencing and South Carolina Division may review and offer proposed amendments to the 2004 Bylaws. Submssions accepted until 11:59 PM on Monday March 31, 2014. Please see the 2014 SC Division Qualifier Flyer for details.

Proposed Bylaws Amendments – Summary

13 APR 2014 – Posted by Division Chair

The proposed amendments to the SC Division Bylaws have been posted as a redline document on the Documents page, and are also located here: Proposed Bylaws SC 26 APR 2014

Summary of Proposed Amendments

      • By and large, these proposed amendments are necessary to reflect current verbiage as stated in the USA Fencing Operations Manual, the Athlete Handbook, and the Official Rules, as well as National Board of Directors meetings held since 2002, and SafeSport Policy enacted July 2013.
      • The vast majority (95%) of edits are either verbiage directly taken from the Athlete Handbook and Operations Manual, or, are incorporated by reference from the documents updated over the last ten years (!) and posted online USFencing.org. In cases where information conflicts, the most recent published manual revision will supersede the other manual.
      • Other proposals are also in alignment with National policy with respect to Tournament Sanctioning and the setting of Dates on the Division Calendar, with the proposal that the EC and persons of interest who wish to hold tournaments during the Membership Year meet in August to establish the Calendar for the Year.
      • Finally, it is proposed that the Executive Committee meet quarterly (or close to it) for administrative business/discussion via several meeting options (face-to-face, teleconference, video conference, etc.). These meetings would generally be open to the public.

These amendments shall be voted on at the 26 April Annual Meeting to commence immediately after the conclusion of fencing and administration activity for the day. Voting-Eligible Members are those Members who are age 18 as of 1 February of the current Membership Year, and whose birth dates were on file with the Director of Membership Services as of that date.

Any and all voting-eligible members are welcome to attend and vote at the Annual Meeting. Please bring your USA Fencing Membership Card with you to the Meeting for validation purposes.

As a reminder, any proxy designations are required to be submitted to the Division Secretary no later than 72 hours before the scheduled start of the Annual Meeting (5pm or whenever fencing ends, whichever is earlier). Mail or send an e-mail scan of your completed Proxy Forms to the Secretary. Click here for the Proxy Form.

Please direct any questions leading up to the meeting date may be to the Division Chair.

(Edit: post Updated 18 APR 2014 – Reason:  fixed broken links)

SC Division JO Qualifier Information

Greetings South Carolina Division JO Qualifiers registrants!

Here is some information for you regarding the schedule of Saturday’s JO Qualifier events.

1. EVENTS THAT *WILL NOT* BE FENCED on Saturday, November 23 due to insufficient pre-registration numbers include:

–All Women’s Events
–Cadet Men’s Foil

Those individuals registered for the above events have pre-Qualified to the JO Championships and have received an e-mail alerting them to this status. This means the above events will not be fenced. Individuals who registered for them should not show up UNLESS they are also registered for an event that WILL be fenced. Auto-Qualified individuals in this category will receive a paper check mailed to them with a refund of their fees (minus AskFRED charges if applicable).
2. The following events WILL be fenced on Saturday, November 23, in the following order:

Junior Men’s Sabre – 9:00 AM
Cadet Men’s Sabre – 9:30 AM
Junior Men’s Foil  – 10:00 AM
Junior Men’s Epee – 10:30 AM
Cadet Men’s Epee – 12:00 PM*

(*…Or whenever the Junior fencers registered for this event are mutually ready after the Junior Event.)

3. IMPORTANT: Events with six (6) or fewer registrants WILL NOT be fenced to Direct Elimination. Pool results will determine winners and Qualifier slots earned. [So, aim to fence well in your pools! (Not that anyone wouldn't.)]

4. The building opens at 8:30am. Please show up ON TIME for your event. This means attempt to get there 30 minutes to 1 hour before your scheduled Event Time. Times denote CLOSE OF REGISTRATION. Fencers will not be allowed to complete Check-In after their Event’s Close of Registration.

(Example: If your event is at 9am, be there around 8:30. It will take a few minutes to process you through Check-In, Armory Inspection, and send you on your way to warm-up.)

5. ALSO:  If you have not paid by now, you will need to pay at the door. Fees at the door are $30 PER EVENT, and a one-time Registration Fee of $10. Please also bring a completed Waiver signed by your parent or guardian (attached to this message). You will not be permitted to fence without this signed waiver.

6. EVEN MORE IMPORTANT:

IF YOU DECIDE YOU NEED TO WITHDRAW: PLEASE LET US KNOW **IMMEDIATELY**. PLEASE REFER TO THE ORIGINAL PRE-REGISTRATION CONFIRMATION E-MAIL FOR A LINK TO UN-REGISTER YOURSELF FROM THE EVENT, *OR*, CONTACT THE DIVISION CHAIR AT SUSAN.HAZEL@GMAIL.COM WITH A WRITTEN REQUEST TO WITHDRAW.

7. Each Event fenced will have trophies awarded to First, Second, and Third place. If competitors are tied for Third Place, there will be a fence-off for third. Otherwise, if there are no tied Results, there will not be a fence-off for third. (So make every touch and defense count.)

8. Each event scheduled to be fenced will have three (3) Qualifier slots available for award. If a fencer already has a Championships Qualification spot via another same-weapon event (or earns one if age-eligible via Junior to Cadet ‘trickle-down’, see below for more info), that event will have the option of not being fenced at the discretion of the Tournament Organizer and with the input of affected fencers present.

9. Fencers who are registered for Junior Qualifier events, and who are also age-eligible for Cadet, will further auto-qualify for the Cadet Championship if they earn a qualification slot in the Junior event.
10. As such, if such a competitor is also registered for the Cadet event:

–Those who are already Cadet-qualified will be skipped in the determination of # of Qualifiers for the event fenced, and those who had not previously-earned spots will be awarded slots according to their results in the Cadet event fenced.

–Those who have Qualified in Junior for Cadet Championships (trickle-down) will be given the option to either a) Stay and fence the Cadet Qualifier event, or b) receive a refund for that event after they qualify.
11. Withdrawal deadline for refund (minus $10 registration fee) is Wednesday, November 20. No refunds will be issued after this date (except for Auto-Qualifiers due to pre-registrations).**

12. Directions to Polo Road Park can be mapped from the “Map to 730 Polo Road Columbia SC 29223″ link on each page of the AskFRED listing.
13. Please also show up with *working* gear appropriate to your weapon the fencing strip. This is more for parents and coaches, but includes:

–Two (2) body cords;

–Two (2) head cords;

–Working lame (Foil and Sabre);

–Foil mask with conductive bib;

–Glove without holes;

–Sabre glove with appropriate conductivity (See Flyer, Athlete Handbook, or Official Rules manuals available at http://www.usfencing.org/page/show/695205-manuals);

–Socks that cover the leg up to the knee (with knickers overlap),

– a plastron (underarm protector),

– weight-tested epees with tip screws and appropriate wiring (see this page for pictures and guidelines: http://www.fencingofficials.org/blog/2013/05/wiring-epees/)

–weight-tested foils;

–and a jacket and mask appropriate to your weapon (sabre mask can’t be used for foil, foil mask can’t be used for sabre, epee mask can’t be used for foil, etc.

14. Masks, Lames, Head Cords and Body Cords will require inspection marks at the Armory Desk. Any masks that do not pass the Punch Test or are otherwise defective or judged to be unsafe will be marked with “FAIL” and will not be permitted for use.
15. The following fencers have automatically Qualified via pre-registration (3 or fewer fencers to an event):

ALL WOMEN’S EVENTS (JUNIOR AND CADET)
Madison Wulf

JUNIOR WOMEN’S EPEE
Leotie Hakkila

CADET WOMENS EPEE
Kelsey Kasianowicz

CADET MEN’S FOIL
Joshua Lingerfelt
Luke Reuwer
Christopher Rose

16. Automatic Qualifiers from the above will be submitted with the final Tournament results.
Congratulations to those who have Qualified for the Junior Olympic Championships! Please let us know if you have any further questions.
Good luck to those who are competing on Saturday!

Susan Hazel
Division Chair, South Carolina Division USA Fencing

Contact:
mobile: 803-727-6208
e-mail: susan.hazel@gmail.com

2014 South Carolina Junior Olympic Qualifier Waiver Form

SC Division 2014 JO Qualifiers

Please see JO Division Qualifier attached to this posting/e-mailed from the National Office for more information. Please read it carefully for equipment and registration requirements, as well as other important information.

Official Information Flyer: 2013_SCDIV_JO_flyer

Official Waiver: 2014 South Carolina Junior Olympic Qualifier Waiver Form

SafeSport Travel Policy: SafeSport Travel Policy

EVENTS SCHEDULED � JUNIOR FENCED BEFORE CADET (SCHEDULE PERMITTING, SEE FLYER ON DIVISION WEB SITE).

OFFICIAL START TIMES/AUTO QUALIFIERS POSTED NOVEMBER 18 AFTER FINAL REGISTRATION CLOSES NOVEMBER 17.

Junior (U20) Women’s Epee
Junior (U20) Women’s Foil
Junior (U20) Women’s Saber
Junior (U20) Men’s Epee
Junior (U20) Men’s Foil
Junior (U20) Men’s Saber
Cadet (U17) Women’s Epee
Cadet (U17) Women’s Foil
Cadet (U17) Women’s Saber
Cadet (U17) Men’s Epee
Cadet (U17) Men’s Foil
Cadet (U17) Men’s Saber

FINAL Pre-registration closes at 11:59 PM on Sunday, November 17, 2013.

After the FINAL pre-registration period closes, the events which will be contended (with their competition times) will be posted here, and sent out via e-mail.

PAY ONLINE BY NOVEMBER 3 AND GET A DISCOUNTED RATE ($20/EVENT). FEES INCREASE TO �REGULAR� PRICING ($25/EVENT) ON 4 NOVEMBER. FULL PRICE AT DOOR ($30/EVENT) DAY OF TOURNAMENT. EVENTS ON FRED WILL CLOSE AND RESET TO NEXT-DAY PRICING FOR EACH TIER DATE MET. SEE END OF POST OR FLYER FOR MORE INFORMATION.

Be advised: In the event of high Registration numbers, Sunday, November 24 may be added to the Saturday, November 23 date. Refer to updates on this page and the South Carolina Division Web Site (http://www.scfencing.org) for more information.

(All registrants pay one-time $10 Registration Fee)

+ October 17, 2013 – Registration Opens

+ November 03, 2013 (11:59 PM EST)- Early Bird Online Payment Discount Deadline (Pay $20/event, See end of post)

+ November 16, 2013 – PAPER Regular Fee ($25/event) Entry Deadline (Paper Entries Mailed/Received)

+ November 17, 2013 (11:59 PM EST)-FINAL REGULAR FEE ENTRY DEADLINE ($25/event, Online Only)

***Cost to pay at door is $30/event PLUS $10 Registration Fee**

November 20, 2013 – Withdraw Deadline for Refund (Minus $10 Registration fee)
November 22, 2013 – Classification Change/Seeding Deadline

TOURNAMENT FORMAT

� Each Event will consist of one (1) round of pools with 100% promotion to Direct Elimination. If there are six (6) or less fencers in an event then there will be one (1) round of pools with no Direct Elimination.

� USA Fencing uniform and equipment rules will be enforced including the mandatory use of the conductive bib in foil, as well as restrictions on French grip epe�s. Regulation fencing pants are required. No sweat pants allowed. Names will not be required on uniforms. See �Day-of-Event Information� below for further guidelines.

� Age and classification limits will be enforced. Entrants will fence with the classifications held on the day of the tournament, as determined by the most recent USFA roster.

Per Section 2.7 of the 2013-2014 Athlete Handbook:

Athletes are permitted to fence in [South Carolina Division] qualifying competitions only IF:

1) The athlete is a U.S. citizen OR permanent resident and a current competitive member of USA FENCING
with an expiration date of 7/31/2014 or later AND

2) The athlete is a current Competitive Member of South Carolina Division AND

3) The athlete represents the United States in international competition AND

4) The athlete’s birth year falls in that age bracket OR

5) The athlete is on the national rolling point standings in the next younger age bracket [if under age 13] [

All qualifying events for Cadet (U-17) and Junior (U-20) events for 2013 Junior Olympic National Championships.

Entry Fees and Discounts:
� NEW – Early-Bird Discount for Online Payment – $20/Event – Get a Discount for Paying Early Online! Register and complete Payment with Credit/Debit card on AskFRED.net by 11:59pm EST Sunday November 03, 2013 to get the Early Bird discount. Registration will close at Midnight and re-open the next day (Monday) at increased (regular) pricing.

� Paper Entry with Pay by Mail � $25/Event
Paper Entry with Payment by Mail Must be received by Saturday, November 16 � NO NEW REGISTRATIONS ACCEPTED AT DOOR.

� Regular Online Registration/Payment – $25/Event
Online Registration with Completed Payment (Credit/Debit card) must be received by 11:59pm EST Sunday November 17.

� Paid at Event Door Day-of Tournament �$30.00/Event
(Cash/Check ONLY)

� Registration Fee – $10

USA FENCING will verify the accuracy in determining the number of qualifiers in each event. If there is an error, the Division will contact the affected fencer(s). USA Fencing may adjust Qualifiers if the error is not resolved.

Please see the Division Qualifier flyer for more information.

Directions to venue and hardcopy registration forms are available on the SC Division Web site: http://www.SCFencing.org

Advance registration for all events is REQUIRED (via AskFRED or hardcopy). There will be no new registrations accepted at the door, BUT you are allowed to *pay* for your pre-registrations at the door per the fee schedule.

Contact Susan Hazel, Division Chair, with any questions at susan.hazel@gmail.com

Preregistration opens on 10/17/2013.
Preregistration closes on 11/03/2013.